Participant
Regulations:
- Zone Festivals
are Member activities. All entered plays must be produced by current Theatre BC Member Clubs
"in good standing", (ie. No outstanding debts owed to the Zone/Theatre BC).
- Each Zone
will set its own Festival Dates and Entry Deadline, however each Zone
Festival must be completed at least 30 days before the provincial MAINSTAGE
Festival is scheduled to open.
- Zones
are responsible for setting their own Entry Fee levels as approved by Member
Clubs in the Zone. MAINSTAGE does not charge Clubs a production entry fee, regardless of
the category of participation. This permits Zones to set Zone Festival entry fees at
levels the Zone financially needs to conduct its festival. Please note that all MAINSTAGE
participants (Best
Production, Workshop Play) will be expected to
register, as a minimum, for the three-day minimum package at MAINSTAGE.
- New Member Clubs
may join Theatre BC at any time, but eligibility for their Zone Festival remains with the
applicable Zone.
- ALL participants
, specifically the CAST, DESIGN, PRODUCTION, TECHNICAL and RUNNING
CREW (which includes ALL individuals requiring backstage access the day of production),
must be members of the Member Club with whom they are participating and "Individual
Members" of Theatre BC by March 31st, or one month prior to the opening of their
Zone Festival, whichever date is earlier. Member Clubs will identify its Zone Festival
participants on a supplied registration form submitted to Theatre BC for confirmation
of eligibility. Any Z/F participant joining after March 31st, will
have the expiry date on his/her Club Card dated for March 31st of the following
year.
- Member Clubs are invited to apply to Theatre BC with their Zone Festival entry to
participate in theWorkshop
Play Series at the MAINSTAGE Festival, final selections to be made by
Theatre BC Festivals Committee. Such productions must be performed at the Zone Festival
and are not precluded from being chosen "Best Production". However, if selected Best
Production, would be removed from Workshop Play eligibility
.
The Zone Festival-winning play is entitled to a "Best Production
Workshop" (3 - 6 hours) with the Zone Festival Adjudicator at a time to be
arranged between the Zone and Zone Festival Chair, the Adjudicator and the Member Club.
The Member Club will be responsible for accommodating and providing meals and travel to a
designated airport or departure point should the Adjudicator have to return to the Zone to
conduct this workshop.
Performances:
- There are NO RESTRICTIONS on the number or type of productions (one act,
full-length, musicals, etc.) unless decided and agreed upon by the Member Clubs
participating in each respective Zone Festival.
- Plays may be performed in the Member Club's community before the Zone Festival and/or
re-mounted following the Zone Festival, such as a fundraiser for participation at
MAINSTAGE.
- Scheduling
the running order of plays will be done by the Zone Festival in
negotiation with Member Clubs, who in turn are urged to support other Clubs' work.
- "Curtain Calls"
are permitted and encouraged at Zone and MAINSTAGE
Festivals.
- A replacement for an ailing or absent Cast or Crew member can be substituted
provided the person is a member of the Member Club and in turn an Individual Member
to Theatre BC prior to the Zone Festival. Replacements must only be used in emergency
situations and must not have appeared in any other Zone Festival entry by another Member
Club.
Technical Guidelines:
- The Technical Director and/or Zone Festival Stage Manager will endeavour
to accommodate all technical requirements of each play.
- The Zone Festival, as agreed by participating Member Clubs and in consultation
with the Technical Director and/or Stage Manager, will define an equitable "Technical
Rehearsal Schedule". HOWEVER, it is recommended that the MAINSTAGE Guidelines
be followed, (Maximum 4 hours for a Full-Length, 3 hours for a One Act).
- The Technical Director and/or Stage Manager will be the absolute authority
in terms of facility-oriented concerns, limitations and schedules, and should be prepared
to enforce the agreed-to guidelines throughout Zone Festival preparation and the festival
week itself.
- Member Clubs must provide TWO (2) published copies of their script(s) with
deletions and amendments noted, ONE for the Zone Festival Adjudicator and ONE
for the Technical Director or Stage Manager. The Adjudicators' copies will
be deposited into Theatre BC's Script
Library following Zone Festivals. The scripts for the entry(ies) selected as Best
Production or Workshop Play will be forwarded to the Mainstage Adjudicator and
Technical Director. Participating Clubs do not need to submit a second set of scripts.
- Letter(s) of Permission
OR copy of the Royalties (Paid) Statement/Invoice from
the play publisher, agent, and/or playwright authorizing (the) festival performance(s) and
any changes or deletions to the script, is/are required. A copy of this permission letter
must accompany the Adjudicator's published copy of the script.
Adjudications
OR "Coffee Critiques":
- A Public Adjudication will be given by the Zone Festival Adjudicator at the end
of each evening's performance(s).
- The Zone Festival will also provide a MAINSTAGE-style "Coffee Critique"
adjudication session, for more detailed adjudication, with each Zone Festival entry.
- The Cast and Crew of the performing play are encouraged to question, initiate dialogue
and request specific examples of points of criticisms made by the Zone Festival
Adjudicator. Other festival participants, registrants, Theatre BC members and/or public
audience in attendance are strongly advised that they should audit only, unless
specifically asked for questions/input. The Critique sessions are intended as a forum to
learn from the Adjudicator's expertise, not an opportunity to criticize the current show.
- Adjudication sessions must be attended by the Zone and/or Zone Festival Chair
to serve as a moderator or arbiter if required.
PLEASE CONTACT THE THEATRE
BC OFFICE WITH ANY QUESTIONS:
Phone: 250-714-0203 or 250-713-0232 / info@theatrebc.org
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